On occasion, company events are organised to educate, motivate or reward employees. Others are meant to mark milestones and nurture further collaboration. The importance of such events and the hectic schedule of the attendees emphasises the need for excellent events management skills. After all, the success of the occasion can influence the overall success of a business. To make sure you throw no less than a legendary company event, heed these steps.
Planning is an essential stage in making any event happen. During this stage, you will be guided by the objective of the occasion and the company’s values. This can be tricky because juxtaposing work and fun, while maintaining a strict budget, are usually in the opposing sides of the spectrum. Nevertheless, this is possible through thoughtful considerations and exacting activities that seek to deliver fun and the rest of the event’s purpose.
Coordinate with vendors
Food is an essential element of any gathering. Pampering the guests’ taste buds give them a little bit of heaven on Earth at work. Make sure you serve a universally acceptable set of menus to prevent allergies and mishaps. What works for seasoned event managers is to prepare three sets of the menu, followed by a poll answerable by the guests. This will bridge gaps between the preference of guests and the ideas of the host.
Transportation is another essential discussion when holding a company event that’s outside of the office grounds. Making sure you have the confirmed headcount of attendees is crucial to determine the required seating capacity. The security of the employees, including the exchange of information during the event is another priority to be considered.
Hotels are convenient go-to places for company events. However, the customisation of the experience is limited in hotels. If you want to maintain a more intimate, private and more personalised event and team building, large houses to rent with indoor pool are excellent options. You will have to take care of light, sound and visual equipment separately, but this is what allows you to personalise the celebration.
Communicate with attendees
Regularly communicating with the attendees of your event helps customise the experience to their preferences. Out of town events are trickier to manage because not all employees can join. Capturing the interest and engagement of your guests is a must. To do so, you can get the buy-in of key persons who can spread the enthusiasm on your behalf. The key persons can be managers or influential co-workers. If necessary, you can give the attendees more things to look forward to.
Keep track of progress
The stress behind events management lies in plans not materialising. To prevent any hiccups and mishaps, continually checking the progress of your plan is necessary. Preparing a profound checklist will help you track the situation better while allowing you to communicate the progress to superiors.
Throwing an epic company event is only possible through careful planning and mindful execution. In the end, a successful business event is appreciated by both the attendees and the company. Your efforts will truly be worth it.
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